‘Remote’, But Still ‘Present’: The Secrets to Managing the Virtual Workforce

Did you apperceive that according to The Accompaniment of the Limited Job Marketplace by Flexjobs “3.9 actor U.S. employees, or 2.9% of the absolute U.S. workforce, plan from home at atomic bisected of the time, up from 1.8 actor in 2005.” And, “It is predicted that 38% of full-time agents will be alive accidentally in the next decade.”

Believe it or not, “Remote workers are fabricated up of about according numbers of macho and changeable at 52 and 48 percent respectively, with the boilerplate age advancing in at 46 years old.”

Although acceptance may be growing in this almost new commuting option, not all companies are able to administer limited workers. And let’s face it, not anybody is cut out for limited work.

Working limited for over twenty years for my own company, and accepting my Masters amount online as well, I feel I accept baffled the art of getting ‘remote, yet present’.

Let’s accede the minimum abilities appropriate to plan remote. The being should be:

  • Tech adeptness (able to advance all of the limited software for activity management, time tracking, book administration and all types of communication)
  • Organized (able to log, adjustment and accent files on and offline, as able-bodied as administer their time effectively)
  • Honest (able to accomplish to the aforementioned plan hours per day with minimum administration and log those hours accordingly)
  • Trustworthy (able to complete the assigned plan and accommodated deadlines with minimum supervision)
  • Professional (able to conduct themselves the aforementioned as they would in an appointment ambiance during meetings, including able business accoutrements during video conferences)

Additionally, the limited artisan should accept an ambiance set up that is quiet, chargeless from distractions and accept all of the all-important equipment, to conduct their plan anniversary day. For example: reliable Internet, a printer, and a desk. All of these requirements should be accurate in some blazon of accounting architecture and active by all parties if accordant to limited work.

Some of the software solutions I use for my limited consultants are:

  • One Drive for book sharing.
  • Join.Me for awning sharing, buzz and video conferences.
  • Smart Sheets for collaborative activity administration tracking.
  • Google Hangouts for online chats.

Now that we accept authentic the minimum abilities required, we will ascertain what is bare by administration to administer them effectively. The two a lot of important challenges that accept to be addressed with limited teams are accord issues and affair expectations, such as commutual tasks and affair deadlines. Abounding limited workers acquisition it harder to self-manage their time appropriately in a limited ambience with basal supervision.

This is why it is abnormally important to accept common check-ins in both teleconference and video appointment formats. This will accomplish it easier to analyze problems earlier, rather than later, and bright up any miscommunications. Usually, these check-ins abatement beneath the albatross of a activity administrator or supervisor.

So, what are some means employers can finer administer their basic teams? I’ve categorical some of my own tips that I use if I am managing ample teams below:

#1 Conduct a abrupt icebreaker for the aboriginal 5 account of account calls that acquiesce anybody to participate and get to apperceive anniversary other. i.e. Describe your accompaniment afterwards adage the name of it while participants try to assumption area you are from. Limited plan can sometimes feel isolating, so claimed access such as this advance the synergy of your team.

#2 Get anybody to assurance a limited plan Honesty and Integrity contract, which includes the abilities I listed above).

#3 Develop a standards and guidelines certificate for all deliverables to ensure all-embracing consistency.

#4 Use agendas for all affairs and stick to the times allotted for anniversary altercation topic, and deliver a recap/action account arbitrary afterwards anniversary meeting. Remember to be adjustable if scheduling meetings, as abounding limited workers reside in altered time zones.

#5 Assign tasks based on anniversary person’s accomplishment set. There is annihilation that will abatement a person’s assurance than accepting them plan on something that is not aural their job description or accomplishment set. Take the time to ask if unsure.

#6 Be available. I consistently accomplish abiding I am on the assigned babble apparatus with the aggregation or accessible by buzz for my consultants if they accept questions. If you accept to jump on a quick awning allotment session, than do so. It’s bigger than accepting your limited artisan abashed and bearing an incorrect deliverable.

When all of these aspects of limited plan appear together, the after-effects can be absolute for both limited workers and employers.

Remote workers save money on items such as gas, tolls, plan clothes and childcare, because “Work-life balance, family, time savings, and drive accent are the top affidavit humans seek adjustable work”.

On the added hand, administration accretion “increased artisan abundance and efficiency, bigger application and hiring, bargain agent turnover, decreased absolute acreage and aerial costs, greater agent assurance and satisfaction, and absolute ecology impacts”.

So afore you adjudge to put in for a telecommuting role, be abiding you accept the skills, tools, and ambiance to do it effectively. And, as an employer, afore you accessible up the advantage of telecommuting to your employees, or appoint alien limited freelance workers, be abiding to accept some guidelines and standards in abode first. Believe me, it will save you a lot of headaches in the future.

Until next time…

– software project management